SHAOHUA YAN
Senior Assistant
Minamiotsuka,13
Summary
Excelled in managing cross-departmental communications and optimizing workflows, significantly enhancing group culture and operational efficiency. Demonstrates advanced multitasking and proactive problem-solving skills, ensuring seamless event planning and execution.
Driven and resourceful administrative professional with 5+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Greatest strengths lie in ability to complete all tasks on time and to specification. Strong sense of responsibility and resilience under pressure. Handle multiple tasks simultaneously while paying attention to every detail.
Overview
6
6
years of professional experience
4
4
years of post-secondary education
3
3
Certificates
Work History
CEO's Assistant
Jinhong Fashion Group Co Ltd
09.2021 - 09.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Cross-departmental communication, coordinating with executives from 13 different business units.
- Organized and coordinated conferences and monthly meetings; used advanced software to prepare documents, reports, and presentations.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Assisting in group culture development and optimizing workflows.
- Project management work in the Group PMO office.
Manager's Assistant
Shanghai Xinyi Culture Communication Co.
07.2017 - 08.2021
- Managed budget implementations, employee reviews, training, schedules, and contract negotiations.
- Managed budget implementations, employee evaluations, and contract details.
- Coordinated independent business and performance events, completing them through project management.
- Accompanied and met with clients, and performed bilingual work in both oral and written forms.
- Managed team schedule with an eye for coverage needs and individual strengths.
Education
Bachelor of Arts - Business English
Shanghai Dianji University
Shanghai 2013.09 - 2017.07
Skills
Team collaboration abilities
Languages
Chinese (Mandarin)
Native language
English
Advanced
C1
Japanese
Upper intermediate
B2
Certification
IELTS 6.0
Timeline
JLPT N2
07-2024
Japanese Driving Licence
04-2024
CEO's Assistant
Jinhong Fashion Group Co Ltd
09.2021 - 09.2023
IELTS 6.0
11-2018
Manager's Assistant
Shanghai Xinyi Culture Communication Co.
07.2017 - 08.2021
Bachelor of Arts - Business English
Shanghai Dianji University
2013.09 - 2017.07
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