Paula Rachelle Razon

In charge of the daily functions of human resources related to technical intern trainees.

• Liaised between Japan and the Philippine factory. Coordinated activities on new trainee request, as well as, concerns or inquiries regarding technical intern training.

• Liaised between management and trainees. Ensured that inquiries, requests or grievances are properly handled and addressed.

• In charge of various planning and preparations in the company and dormitory related to acceptance of new technical intern trainees.

• Handled new trainee orientation on company and dormitory. Provided assistance to ensure trainees adapts well in the community.

• Oversaw dormitory administration. Responds to urgent situations and trainees' daily needs at the dormitory.

• Enforced compliance to company and dormitory policies. Handled disciplinary matters and acted as a mediator to resolve conflicts among trainees.

• Prepares annual performance evaluations of technical trainees.

• Safekeeping and maintenance of 201 files and HR documents. Ensured that databases containing trainee profile & documents, performance appraisals, disciplinary action, contracts, training costs, certifications, educational programs, company assets monitoring, dormitory facilities concern, and health assessment are well updated.

• Participates in and presents during quarterly meetings with trainee support group. Sends regular reports on the status and activities of the trainees.

• Timekeeping forms and Daily time log sheet print out

• Handles clearances in the company and dormitory.

• Prepares and issues certificate of training.

• Prepares requirements and reservation of passport renewals in the Philippine Consulate in Japan.

• Handles Travel arrangements such as reservations of domestic and international transportation and hotel bookings.

• Assists in preparations of trainees’ National Trade Skill Test (Beginners and Advanced Level)

• Assists Japanese staff during annual health checks of trainees. Administers and create summary of results of stress and mental

• Conducts 5S audit in the dormitory with Japanese staff. Creates audit summary report and coordinates it with the admin section.

• In charge of planning teambuilding activities and mental health care activities for trainees.

· End-to-end process of recruitment from outsourcing, screening of resume, pre-employment exam, initial interview, scheduling of final interview to department, job offer, new employee orientation, company tour, until endorsement to department.

· In charge of the processing of Internal Hiring, lateral transfer and promotions.

· Prepares HR documents such as job offers, contracts, promotions, lateral transfers, and changes in salary.

· Prepares and issues company ID for probationary, regular employees, & employees under manpower agency.

· Handles pre-employment requirements and 201 files of employees.

· Preparation of Bank transmittal for ATM Payroll application

· In charge of J-SOX or Risk Control Management in the Recruitment process, ensuring that documents required in audits are well prepared.

· Preparation of performance evaluation document of all employees, checking, documenting result, and filing of document.

· Handling of employment certification requests

· Attends Job fair, and career talks to partner schools

· In charge of updating company masterlist and databases: From Gigo to Timekeeping system, and in-house Human Resource Information System (HRIS)

· Locker issuance and monitoring for direct and agency employees.

· Submits cut-off reports and monthly manpower reports. Participates in the quarterly presentation of recruitment section status such as manpower, employee turnover & exit interview results.

· Handles employee clearance & Exit Interview.

· Submits necessary requirements for the processing of clearance, and separation grant.