Kelly Galeas
Rockville Centre
Summary
Dynamic Project Coordinator at WCA Technologies with expertise in project management and appointment scheduling. Proven ability to enhance workflows and optimize processes, ensuring timely project delivery. Skilled in Microsoft Excel and adept at managing multiple priorities, fostering strong client relationships through effective communication and support.
Overview
6
6
years of professional experience
Work History
Project Coordinator
WCA Technologies
New York
01.2024 - 06.2025
- Serve as the liaison between Project Manager by assisting on projects, as needed, and following up on key items with clients and internal team members.
- Coordinate project/meeting schedules, resources, equipment and information.
- Provide daily communication to project/account manager to ensure deadlines are met throughout the project lifecycle to advise of project progress, changes in scope, issues and/or deliverables.
- Manage day-to-day administrative functions for designated Projects/Accounts such as organize and maintain an accurate/updated documentation, perform complex clerical duties and analytics, supply and equipment orders, etc.
- Develop weekly internal status reports and status recaps, paying close attention on to ensuring next steps are appropriately captured.
- Maintain business process and create workflow documentation including SOPs/Templates.
- Engage with vendors to make inquiries on existing requests.
- Provide hands-on support with project/client related tasks as needed.
Administrative Assistant
WCA Technologies
New York
06.2021 - 12.2023
- Facilitate the efficient functioning of an office through a range of administrative & clerical duties (such as answering phone calls, door, accept deliveries, etc…)
- Prepare letters, presentations and reports.
- Assist with reconciliation of accounts/bills.
- Assist with creation of Purchase Orders/Sales Orders.
- Coordinate with clients/vendors on shipment tracking/deliveries.
- Monitor and maintain office supplies/equipment inventory for internal & client use.
- Perform work related errands as requested such as going to the post office, bank, picking up/dropping off packages.
- Ensure office equipment is properly maintained and serviced.
- Keep office area clean and tidy.
Temporary Receptionist
SCHRODER & STROM, LLP
Mineola
02.2020 - 03.2020
- Sorted incoming mail and directed to correct personnel each day.
- Directed clients to appropriate personnel to address concerns, resolve complaints or answer account related questions.
- Provided administrative support to team members, including making copies, sending faxes, organizing documents and rearranging schedules.
- Greeted customers, answered general questions and directed to appropriate locations.
Seasonal Sales Associate
Lacoste
Garden City
10.2019 - 01.2020
- Maintained knowledge of current promotions, exchange guidelines, payment policies and security practices.
- Stocked shelves and supplies and organized displays to focus customer attention on specific items.
- Supported customer service goals and enhanced relations through friendly, knowledgeable and positive.
Education
Associate's degree - Computer And Information Systems
Borough of Manhattan Community College
06-2026
High School Diploma -
Roosevelt Senior High School
01.2017
Skills
- Appointment scheduling
- Project management
- Microsoft Excel
- Multiple priorities management
- ConnectWise Manage
- Microsoft Office
- Presentation creation and delivery
- Quote preparation
Timeline
Project Coordinator
WCA Technologies
01.2024 - 06.2025
Administrative Assistant
WCA Technologies
06.2021 - 12.2023
Temporary Receptionist
SCHRODER & STROM, LLP
02.2020 - 03.2020
Seasonal Sales Associate
Lacoste
10.2019 - 01.2020
Associate's degree - Computer And Information Systems
Borough of Manhattan Community College
High School Diploma -
Roosevelt Senior High School
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