Kayoko HIRASE
TOMI, NAGANO
Summary
Driven and resourceful administrative professional with [Number]+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
5
5
years of professional experience
Work History
Executive Assistant
MIMAKI ENGINEERING
05.2022 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Developed and maintained automated alert systems for important deadlines.
- Worked with senior management to initiate new projects and assist in various processes.
- Updated and maintained confidential databases and records.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Organized and updated schedules for executives.
- Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
Senior Sales Associate
Royal Parc Hotels and Resorts
04.2019 - 05.2022
- Trained, coached, and mentored new sales associates for maximum performance.
- Met or exceeded sales objectives on consistent basis to drive company growth.
- Trained new sales personnel on company policies, customer acquisition strategies and successful sales techniques.
- Developed sales plans to increase market share, customer base and revenue.
- Generated sales leads and cold called potential customers.
- Monitored sales processes to identify areas in need of improvement and implemented systems to rectify issues.
- Performed inventory control procedures to manage stock.
Banquet Sales Coordinator
HAPPO-EN
05.2018 - 04.2019
- Built relationships with customers and community to establish long-term business growth.
- Achieved sales goals and service targets by cultivating and securing new customer relationships.
- Resolved problems with high-profile customers to maintain relationships and increase return customer base.
- Collaborated with upper management to implement continuous improvements and exceed team goals.
- Exceeded sales quotas and increased profitability through effective sales strategy and business planning.
- Managed accounts to retain existing relationships and grow share of business.
Education
Bachelor of Arts - Sociology
AICHI SHUKUTOKU UNIVERSITY
NAGOYA, AICHI03.2013
Skills
- Travel Arrangement Coordination
- Strong Problem Solver
- Microsoft Office
- Special Event Projects
- Administration Management
- Arrange Business Meetings
- Data Research and Compilation
- Schedule Planning
- Meeting Agendas and Minutes
- Data Acquisition
- Workflow Improvements
Languages
Japanese
Native language
English
Advanced
C1
French
Intermediate
B1
Timeline
Executive Assistant
MIMAKI ENGINEERING
05.2022 - Current
Senior Sales Associate
Royal Parc Hotels and Resorts
04.2019 - 05.2022
Banquet Sales Coordinator
HAPPO-EN
05.2018 - 04.2019
Bachelor of Arts - Sociology
AICHI SHUKUTOKU UNIVERSITY
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