Microsoft Word, Excel, Powerpoint, Outlook
Hayanari Matsumoto
Administrative Assistant
Minamikarasuyama
Summary
Disciplined and dedicated Administrative Assistant with proven track record of providing exceptional performances in a global, complex, and fast-paced environment. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks in both languages (JP/EN).
Overview
2
2
years of professional experience
2
2
Languages
Work History
Administrative Assistant
UNIQLO CO., LTD.
07.2022 - Current
- Translations: Translating promotional materials, presentation decks for both internal and external use, web articles, instructions for overseas vendors, contract documents, and more from Japanese to English and vice versa.
- Marketing Asset Management: Managing assets such as shooting data, promotional materials, artwork, etc. using online systems so that team can share them with domestic/global parties, from oversea branches to licensors.
- Coordinating both internal and external meeting schedules, including internal team discussions, business meetings with external parties, and photography studio reservations.
- Contractual communication with external licensors: Submitting contract documents, negotiating/finalizing contract terms, and sharing promotional materials to seek their approval.
- Creating/Refining documents and presentations using Word and PowerPoint, in both Japanese and English.
- Processing expenses and invoices, managing team budgets, and inputting data into purchasing system (Coupa)
- Data arrangement and manipulation using Excel/Google Spreadsheet (Vlookup, Pivot Table, etc.)
- Managing product samples and arranging domestic and international shipments.
- Warehouse Inventory Management: Ordering products from warehouse's inventory to use them for marketing activities.
Translator
Commune Inc.
02.2022 - 06.2022
- Translated English business documents (articles, e-books, white papers, etc.) created by oversea marketing/consultant companies covering various aspects of B2B marketing into Japanese so that sales team can gain knowledge and have better understanding of company's business/product.
- Translated Japanese articles on company's website/blog so that they can be used as a mean to attract new targets and create leads from overseas.
- Reviewed, edited and proofread machine-translated documents for accuracy.
Education
Bachelor of Political Science And Economics -
Waseda University
Totsukamachi, Shinjuku City, Tokyo 04.2001 -
Skills
・Native-level proficiency in all facets of English (Reading, Listening, Writing, and Speaking)
・Proficiency in Microsoft Office/Google Workspace
・Versatile communication skills adaptable to various fields including accounting, IT, creative work, inventory management, and more
・Proficient in detailed documentation and clear communication/reporting
・Meticulous attention to detail and risk management
・Proficient in complex problem-solving
・Strong multitasking abilities
・Quick and proactive learner
Software
Google Document, Spreadsheet, Slide, Gmail/Google Calendar
Adobe Illustrator, Photoshop
Timeline
Administrative Assistant
UNIQLO CO., LTD.
07.2022 - Current
Translator
Commune Inc.
02.2022 - 06.2022
Bachelor of Political Science And Economics -
Waseda University
04.2001 -
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