Tomoko Nakayama

• Responsible for the procurement and management of 30 database essential for strategic planning and business development at an automotive manufacturer.
• Managed end-to end business processes including obtaining and reviewing quotations, contracts, and invoices.
• Conducted payment processing and ensured accurate financial documentation.
• Processed payments and maintained accurate financial records.
• Communicated with English speaking coworkers and international suppliers via online platforms in English to coordinate operations and ensure smooth collaboration.

• Coordinated with factory representatives around 10 countries in English to ensure stable semiconductor supply and consistently meet customer order requirements
• Served as executive assistant to foreign corporate officers, managing meeting with multinational staff, scheduling, travel arrangements, and expense processing in English
• Maintained communication with international suppliers to support semiconductor supply chain stability
• Assisted in preparing presentation materials using PowerPoint and Excel for business operations and executive reporting
• Assisted the Honda Sales Team with administrative tasks, utilizing English language internal systems to provide special operational tasks on daily basis.
• Prepared and distributed quotations; managed meeting scheduling, notifications, and pre-event arrangements for conference, client receptions, and corporate events
• Provided onboarding administrative support for new employees, handling required procedures before and after hiring

• Collaborated with native English-speaking teachers to design engaging English conversation lessons for children
• Created an immersive environment where daily exposure to English became natural and enjoyable
• Planned and executed interactive events to encourage communication around 50 students and native speakers in English
• Ensured student safety and well-being in nursery and after-school programs
• Managed enrollment and withdrawal procedures, accounting tasks, and event participation using Excel
• Prepared and maintained administrative records to support smooth program operations
• Wrote blog posts every month to enhance program visibility and engage with the community
• Assisted working on homeworks, such as Japanese, math and English.
• Kept detailed records of student progress and attendance.

• Collaborated with native English instructors to design and deliver engaging conversation lessons
• Created PowerPoint presentations comparing cultural aspects of different countries, speaking students' interest in global perspectives and Japan's unique characteristics.
• Reinforced essential expressions such as greetings and self-introductions, supporting around 30 students in naturally incorporating English into life.
• Built positive relationships with parents to involve families in educational process.
• Produced newsletters every month in Word for parents, providing clear updates on students' progress and program activities.

Translation Specialist (Technical Documents & Marketing Materials)

• Delivered accurate translations of technical documents and brochures improving cross-cultural communication and reducing misunderstandings
• Translated letters and personal essays.
• Reviewed and refined translation content, cutting error rate by 20 % and ensuring consistency across projects.
• Finalized work to spot and correct errors in punctuation, grammar, and translation.
• Translated documents from Japanese English.
• Supported students through the study-abroad process by providing guidance, documentation assistance, and program coordination.

Translated Automobile Production manuals, DWGs and specifications using CAD/CAM

• Completed precise translations with particular attention to numerical accuracy, where errors are not permitted
• Developed and maintained glossary of technical terms
• Reviewed, edited and proofread translated documents for accuracy
• Consistently completed around 7 to 10 pages per day, and the client was satisfied with the results.
• Developed strategies to perform accurate and consistent translations.
• Proofread, edited and improved documents of different sizes.
• Collaborated with team to translate hundreds of documents to meet the deadline.
• Attended training programs to improve professional knowledge and translation skills.

Translation of Aircraft Quality Assurance Manuals

• Translated quality assurance manuals for Quality Assurance Audit.
• Managed communication with Boeing, McDonnell Douglas, and Lockheed Martin via email, phone and fax.
• Provided interpretation and logistical support for visiting representatives from U.S. aerospace companies including on-site guidance.
• Performed consecutive interpretation during meetings to facilitate smooth communication between Japanese and English-speaking teams.
• Organized and maintained over 200 documents while ensuring full compliance with company policies.

Translation & English Administrative Support

• Translated English manuals into Japanese as part of the localization of US computer software
• Prepared English business letters and translated emails for internal distribution.
• Provided interpretation and logical support for U.S. programmers visiting Japan.
• Performed consecutive interpretation during meetings of 7 people.
• Reviewed, edited and proofread translated documents for accuracy.
• Developed and maintained glossary of technical terms.
• Collaborated with software engineers to translate series of documents from English to Japanese.