CAROLINE AWUYE
ADMINISTRATIVE EXECUTIVE
Yokohama,14
Summary
Adept individual with more than ten 10 years working as Administrative Executive. Determined and experienced in carrying out Administrative duties and challenging team members to meet and exceed organizational goals. Encouraging Executive and a problem-solver with talents for team building, leading and motivating, as well as excellent customer relations skills. Proficient in using independent decision-making skills and sound judgment to positively impact individual and team success. Dedicated to ensuring maximum application of acquired knowledge through experience and training to enhance an excellent work output.
Overview
11
11
years of professional experience
5
5
years of post-secondary education
1
1
Certification
3
3
Languages
Work History
Assistant Director 1
Government-Kwahu South Municipal Assembly
MPRAESO , EASTERN REGION-GHANA
2021.07 - Current
- Public Relations Officer- Handled all media related issues, social media handles and provided information on Government Policies.
- Head of Client Service Unit- Trained staff to be efficient in customer service.
- Secretary to Public Relations and Complaints Committee- Ensured all public complaints, minutes of meetings, reports and follow up decisions were properly documented.
- Collaborated with the Human Resource Department to provide Training
- Recorder for the Executive Committee- Prepared necessary letters and other documents for meetings to be held.
- Supervised all sub-committee meetings : Ensured all relevant reports were ready for Executive Committee.
- Secretary to Audit Committee- Drafted correspondence for meetings and other gatherings. Ensured all minutes, reports and relevant documents were up to date, followed up on committees audit queries and ensured submission of responses to members on time. Arranged travel workshops for members.
- Received and reviewed all internal and external correspondences- Ensured all documents were appropriately filed and copies distributed to designated Officers.
- Coordinated activities of all six (6) sub-structures of the Organization- Ensured that all sub-structures had their quarterly meetings and submitted minutes and reports to the Executive Committee.
- Prepared Weekly itinerary for Municipal Chief Executive.
- Handle all issues related to stake holder engagements.
- Procured logistics for effective and efficient running of the office.
- Handled all protocols of the Office- Travel arrangements for Officers and External Clients. Prepared Budget and organized all official celebrations and programs.
Assistant Director IIA
Government-Kwahu West Municipal Assembly
2017.01 - 2021.06
- Received and reviewed all internal and external correspondences and distributed to management heads for necessary action to be taken.
- Collated and vetted all documents from the thirteen (13) Departments of the Organization and prepared and submitted Annual Performance Report.
- Recorder for Executive Committee Meeting, Municipal Health Committee, Public Relations and Complaints Committee, General Assembly and special meetings that involved external clients.
- Followed up on decisions taken at meetings and ensured their implementation.
- Procured logistics for the Office and followed up on payments to be made to clients.
- Handled all protocols: Travel arrangements for Staff and external clients ,budget and organized all organizations functions.
- Legal Officer- Handled all Court documentations and attended Court with the Lawyer.
- Municipal Coordinator for the School Feeding Program- Monitored activities of caterers in Beneficiary Schools, and ensured smooth running of the program.
- Trainings and Sensitization Workshops-Collaborated with Human Resource Department to provide Training and Guidance to support staff. Worked with Nutritionist to provide workshops for School Feeding Caterers.
- Municipal Gender desk officer-Ensured all plans and programs were gender sensitive, worked with Social Welfare Department to provide workshop for young people and submitted reports on gender activities and celebrations to the Regional Office.
Assistant Director IIB
Government-Kwahu West Muncipal Assembly
2012.12 - 2016.12
- Received and reviewed all internal and external correspondences and submitted to appropriate management heads for actions to be taken
- Recorded minutes for Executive Committee Meeting, Public Relations and Complaints Committee and General Assembly and ensured minutes and reports were properly documented.
- Followed up on decisions taken at meetings to ensure prompt implementation.
- Prepared Weekly schedule for Municipal Chief Executive
- Successfully collated documents from the thirteen (13) Departments of the Assembly, and successfully prepared and submitted Annual Performance Reports.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Controlled resources and assets for department activities.
- Developed strong relationships with community partners to enhance successful implementation of Government policies
- Excellently handled all protocols of the Assembly: Travel arrangements for Staff and external clients.
Education
Master of Arts - Social Innovation Science
Hiroshima University- Japan
Higashi Hiroshima- Japan 2024.04 - Current
Master of Arts - Governance And Sustainable Development
University of Cape Coast
Cape Coast- Ghana 2021.06 - 2022.09
Bachelor of Arts - Economics And Geography
University of Cape Coast
Cape Coast- Ghana 2007.08 - 2011.06
Skills
- Written Communication
Report Generation
Meeting facilitation
Self Motivation
Effective Communication
Professionalism
MS Office
Work Planning and Prioritization
Customer Service
Documentation And Reporting
Attention to Detail
Organizational Skills
Active Listening
Reliability
Interpersonal Relations
Time Management
Accomplishments
- Collaborated with the Planning Officer to secure a spot amongst the first five (5) organizations to enroll in a six (6) year Women In Local Leadership Pilot Project being funded by the Canadian Government.
- Supervised a team of 13 Unit Heads to prepare necessary documents to ensure we got external funding yearly for developmental projects .
- Collaborated with a team of 3 to achieve 5th position amongst 261 Municipalities by completing our yearly targets and Key performance indicators with accuracy and efficiency in 2022.
- Through my initiatives, the organization retrieved funds owed by clients.
Certification
Certificate in public Administration
Hobbies
I love travelling and sight seeing, Cooking, Playing Tennis, Volley ball and watching movies
Reference
Koffi Oppong
Regional Head, West Africa
Siemens Pty Limited
11 Patrice Lumumba Road Accra, Ghana
+233 20 300 7708
quophieoppong@gmail.com
Adjei Stephen
Senior Manager, Sustainability
AngloGold Ashanti Limited Iduapriem- Tarkwa, Ghana
+233 27 780 8785/+233 24 468 8881
Sadjei80@gmail.com
Hon. Yaw Owusu Addo
Municipal Chief Executive
Kwahu West Municipal Assembly, Nkawkaw, Ghana
+233 20 595 9541
amkka@hotmail.com
Timeline
Master of Arts - Social Innovation Science
Hiroshima University- Japan
2024.04 - Current
Assistant Director 1
Government-Kwahu South Municipal Assembly
2021.07 - Current
Master of Arts - Governance And Sustainable Development
University of Cape Coast
2021.06 - 2022.09
Certificate in public Administration
2020-12
Assistant Director IIA
Government-Kwahu West Municipal Assembly
2017.01 - 2021.06
Assistant Director IIB
Government-Kwahu West Muncipal Assembly
2012.12 - 2016.12
Bachelor of Arts - Economics And Geography
University of Cape Coast
2007.08 - 2011.06
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