BobbieJean Aguon
1300 14th Ave S
Summary
Accomplished, confident, and interpersonal professional who excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve goals. Skilled at excellent communication, planning and prioritization skills demonstrated through 15 years of performance. Successful in supporting program needs and managing projects with little to no oversight. Strong track record of reviewing and assessing processes and implementing continuous improvement initiatives to streamline office operations. Seeking a role of increased responsibility and authority.
Overview
13
13
years of professional experience
Work History
Project Tech Support
Gilbane Federal
08.2020 - Current
- Representative for Gilbane Execute and each Project Management Team. Responsible for providing exceptional administrative and client service support; executing and coordinating all administrative tasks from groundbreaking to ribbon cutting of won projects.
- Collaborate with ‘Project Teams’ to develop and implement administrative strategies aligned with company goals that also supports the government/client needs.
- Manage project document controls of all contract files from start to end of project. Responsible for managing public records requests and retention of project correspondence via Share Point.
- Plan, organize, and direct activities as needed.
- Assist Project Executive in development and implementation of the project administrative budget, monitoring expenditures and preparing reports.
- Participate actively in preparation of bid documents, solicitation, and procurement of subcontractors and vendors. Prepare final contract documents and assist in drafting proposed contract language.
- Attend client/government meetings.
- Property & liability insurance management of subcontractors.
- Company property management
Document Controller
Stanley Consultants Inc.
05.2018 - 08.2020
- Responsible for the intake and management of information in database systems for documents received and issued by the project team. This includes but is not limited to preparing reports and memoranda; data management of correspondence, contractor’s reports, RFIs, submittals, meeting minutes, drawings and specifications and review of certified payroll and daily labor survey.
- Oversee Document Control: receives, distributes, monitors, and log all drawings and documentation for the project. Responds to internal and external drawing and document requests. Maintains drawings and document files. Implements and maintain established document procedures. Aids system users in locating information. Performs regular document audits, as needed.
- Reviews and verifies project documents for completeness, format, and compliance with contract requirements. Submits project documentation to management for approval and transmits approved documents to client/customer.
Administrative Assistant
Atkins Kroll, Inc.
12.2016 - 05.2018
- Responsible for all administrative and accounting support functions to the TRAC & Lease operations and to the TRAC Financial Controller.
- Liaison of Accounts Receivable/Collections; Post payment receipts to appropriate general ledger accounts. Prepare and post invoices and credit and debit memos; accountable for collecting the maximum amount of overdue funds from customers by providing customer service collection; process and review account adjustments, resolve customer discrepancies, and account reconciliations. Perform other assigned tasks and duties necessary to support the Accounts Receivable Department.
- Accountable payroll administration: responsible for collecting timekeeping information and verifying timekeeping records and consult employees about any discrepancies. Record payroll data in Kronos Time Keeping System and adhere to policies and procedures to ensure payroll is processed efficiently.
- Accountable for intercompany vehicle transfers and all other ad hoc administrative support for the rental and lease operations.
Project Management Coordinator
GHD, Inc.
12.2010 - 05.2015
- Responsible for providing administrative and technical support to the job managers/project engineers for a variety of projects.
- Prepare & Review GHD contracts; Assist with contract draft and review contract language, understand contract type differences, contract review form, and ensure proper signatures are obtained
- Manage and distribute project related documents appropriately.
- Prepare sub‐consultant contracts, coordinate signatures; Prepare prime and sub‐consultant contracts, amendments & change orders.
- Responsible for the preparation of client invoices. Prepare and mail monthly invoices with appropriate back‐ups as required by each client. Assist with approval of invoices and sub‐invoices.
- Responsible for ensuring past due accounts are brought to status. Work with job managers and corporate office to ensure integrity of accounts.
- Handle multiple deadlines, complex projects and produce high‐quality work under tight schedules.
- Coordinate meetings, lodging, and travel arrangements as requested for the project managers.
- Prepare and process various reports to management to include but not limited to: Expense reports; weekly timesheets to ensure that integrity and budget of projects are maintained.
Education
High School Diploma -
Simon Sanchez High School
Yigo, Guam 05.1999
Skills
- Documentation and Controls
- Administrative management
- New Employee Orientations
- Training and Development
- Client Relations
- Proficient with Microsoft Office Systems (Microsoft Word, Microsoft Excel, and Microsoft Outlook®)
- Adobe & Blue Beam Applications
- Project planning
- Spreadsheet management
- Effective Communication
- Typing (60wpm), Knowledge of basic office equipment, great telephone etiquette
References
Paul Baron, Principle
GHD Inc.
808‐376‐5158
Paul.Baron@ghd.com
Travece Cruz, HR Manager
Mark Thomas (A/E)
916‐917‐0125
MAJ Jonilynn Reyes, State Director Personnel
South Carolina Air National Guard
803‐464‐7805
Jonilynn.I.Reyes@gmail.com
Timeline
Project Tech Support
Gilbane Federal
08.2020 - Current
Document Controller
Stanley Consultants Inc.
05.2018 - 08.2020
Administrative Assistant
Atkins Kroll, Inc.
12.2016 - 05.2018
Project Management Coordinator
GHD, Inc.
12.2010 - 05.2015
High School Diploma -
Simon Sanchez High School
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