Summary
Overview
Work History
Timeline
Generic

Asuka Kusama

Warabi

Summary

Experienced HR and Payroll Specialist with over 5 years of expertise managing payroll operations, social insurance procedures, and employee relations in both multinational corporations and professional service environments. Adept at navigating complex Japanese labor laws and social systems, and skilled in training global vendors and collaborating with non-Japanese stakeholders. Proven ability to lead compliance initiatives, streamline payroll workflows across multiple entities, and support start-up operations for new entities. Known for clear communication, cross-functional collaboration, and a strong commitment to operational excellence in dynamic, cross-cultural environments.

Overview

15
15
years of professional experience

Work History

HR Operation Specialist

Schneider Electric Japan Holdings Ltd.
06.2022 - Current
  • Monthly payroll processing for 5 entities
  • Collecting the information which is related with payroll
  • Providing the payroll training to payroll vendor which has global contract with headquarters in English because payroll vendor doesn’t have Japanese staff and doesn’t have enough knowledge about Japan payroll
  • Providing the proration calculation for new joiner and leaver
  • Providing the gross up calculation with excel sheet
  • Providing taxation calculation about retirement allowance with excel
  • Arranging the taxation for global transfer staff.
  • Answer the query from employees regarding payroll, social insurance, my number and other HR operation related issue.
  • Providing the payroll related data to other departments
  • Applying Social Insurance related application
  • Arranging 401K (calculation premium and arranging onboarding and offboarding)
  • Providing explanation about Japanese law and social system to global team in English
  • Setting the new flow of my number collection
  • Setting the new flow of Year End Tax Adjustment
  • Supporting to changing the work rule
  • Setting up new benefit system which is related with maternity leave
  • Arranging and improving the maternity leave and child care leave operation.
  • Supporting to establishing new entity
  • Providing the training to jr grade member
  • Joining the interview process to recruit new team member

HR Operation Specialist

TMF Group KK
03.2021 - 05.2022
  • Monthly payroll processing for 7 clients which doesn’t have HR in Japan
  • Payment of monthly salary, bonus, social insurance premium and tax
  • Arranging application of social insurance application for clients
  • Arranging maternity leave and child care leave for clients
  • Arranging application of unemployment insurance for clients
  • Answering the query which related with payroll matters
  • Answering the query which related with social insurance matters
  • Arranging on boarding and resignation process
  • Arranging annual filling of social insurance (Santei)
  • Arranging annual filling of labor insurance (Nendo kousin)
  • Arranging annual medical checkup for clients
  • Filling certification for nursery school, unemployment insurance and iDeCo
  • Applying company start up documents (social insurance, labor insurance and 36 agreement)
  • Arranging mynumber collection
  • Arranging year-end tax adjustment

Payroll Specialist

HLS Global
09.2020 - 11.2020
  • Monthly payroll processing for 4 clients
  • Answering the query related payroll matters
  • Answering the query related social insurance matters
  • Arranging social insurance for clients

HR Operation Specialist

Cisco Systems G.K.
12.2018 - 05.2020
  • Company Overview: (Temp Staff)
  • Handled entry and exit process for Japanese and non-Japanese
  • Applied LOA related allowance to government (in house)
  • Provided legal advice for LOA staff
  • Provided legal advice about social insurance and labor law to tear 1 level staff
  • Applied workmen’s accident compensation insurance (in house)
  • Arranged Health and Safety Committee
  • Created VOE letter
  • Checked commute allowance
  • Supported to business reduction program
  • Support to annual health check project
  • Supported to 'My number' related administration
  • Reported to non-Japanese supervisor
  • (Temp Staff)

Payroll Assistant

NIKE Japan ink
10.2018 - 12.2018
  • Company Overview: (Temp Staff)
  • Supported entry and exit process
  • Created VOE letter
  • Collaborated with outsourcing vendor
  • (Temp Staff)

Public Relations Assistant

Biogen Japan Ltd
02.2018 - 06.2018
  • Company Overview: (Temp Staff)
  • Updated intranet
  • Translated some materials related with pharmaceutical
  • Arranged town hall meeting
  • (Temp Staff)

Market Research Assistant

Philip Morris Japan LLC
06.2015 - 06.2017
  • Company Overview: (Temp Staff)
  • Assisted for data processing (using excel and PKD file)
  • Assisted for creating internal documents (using PowerPoint with some chart)
  • Created web survey (using application named key survey reporter)
  • Checked questionnaire for consumer survey
  • Supported for purchase order (using SAP system)
  • Supported for finance issue (corroborating with AP team and procurement team)
  • (Temp Staff)

Sales Support, Office Coordinator

Trident Seafood Asia Inc., Japan branch office
04.2011 - 11.2012
  • Arranged to domestic logistics
  • Managed of inventory
  • Accepted shipments
  • Entered data and dispatched from warehouse
  • Shipped invoices
  • Analyzed sales data with Excel.
  • Check and sent payroll to temporally worker from HQ

Researcher and Project Manager

Center for Asian Legal Exchange Nagoya University
04.2010 - 03.2010
  • Managed project for ODA
  • Managed compliance for project
  • Improved operational efficiency
  • Reformed in-company system
  • Administered project funds worth 27,000,000 yen
  • Provided administrative support for branch offices (Uzbekistan, Mongolia, Vietnam and Cambodia)
  • Researched the situation of branch office
  • Supported to faculties
  • Provided administrative support for International Conference
  • Negotiated with central government
  • Translated article about WTO for internal publications
  • Arranged library

Timeline

HR Operation Specialist

Schneider Electric Japan Holdings Ltd.
06.2022 - Current

HR Operation Specialist

TMF Group KK
03.2021 - 05.2022

Payroll Specialist

HLS Global
09.2020 - 11.2020

HR Operation Specialist

Cisco Systems G.K.
12.2018 - 05.2020

Payroll Assistant

NIKE Japan ink
10.2018 - 12.2018

Public Relations Assistant

Biogen Japan Ltd
02.2018 - 06.2018

Market Research Assistant

Philip Morris Japan LLC
06.2015 - 06.2017

Sales Support, Office Coordinator

Trident Seafood Asia Inc., Japan branch office
04.2011 - 11.2012

Researcher and Project Manager

Center for Asian Legal Exchange Nagoya University
04.2010 - 03.2010
Asuka Kusama