Summary
Overview
Work History
Education
Skills
Contact Address
Achievements Recognition
Preamble
Professional Education Workshops
Other Names
Attributes
Personal Information
References
Work Availability
Timeline
ALICK A KHUMALO

ALICK A KHUMALO

FINANCE AND ADMINISTRATION
Tokyo,JAPAN

Summary

Knowledgeable Accountant proficient in laws and procedures governing business operations, tax filings and regulatory compliance. Handles detail-oriented work in methodical and organized fashion. Leverages field expertise, resourcefulness and diligence to make positive impact on business operations. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Adept at managing budgets, payroll, invoicing and general accounting functions. Instrumental in keeping business operations fully compliant and working within budgetary guidelines.

Overview

27
27
years of professional experience

Work History

Accountant (Grade G)

The Embassy of the Republic of Malawi to Japan
Tokyo , 13
2022.04 - Current
  • Perform accounting and administrative functions of the Embassy and ensure that all Government regulations and procedures are adhered to
  • Provide leadership in preparing the Embassy's annual budget and quarterly work plans and track their execution
  • Coordinate the Embassy's procurement activities and ensure that the procurement is in compliance with the Public Procurement Act and relevant Government regulations
  • Monitor and control expenditure through bank statements, monthly returns, cash control and bank reconciliation
  • Develop office operating procedures to ensure that the Embassy's accounting and administrative activities are performed in line with relevant Government rules, regulations and procedures
  • Ensure that the Mission's books of accounts, financial records, inventories and stores ledger are up-to-date at all times and are maintained in accordance with the Government's financial regulations, procedures and practices
  • Ensure the timely preparation and submission of monthly expenditure, returns, staff returns and periodic financial reports
  • Maintain good team work within the team
  • Providing technical support to Audit queries on audit reports
  • Participate in employee performance ratings
  • Participate in workshops, both internal and external
  • Report difficulties in following agreed plans to the Embassy management and initiate discussions on deviations from work plan, and when needed initiate formal revision of the work plan, based on what is practically possible and necessary to ensure high quality budget execution.

Accountant (Grade I)

Ministry of Local Government (Local Government Service Commission)
2020.08
  • Attending management and departmental meetings
  • Providing technical support and problem solving to end-users of EPICOR system
  • Maintaining system vendors, system updates, user creation and maintenance of user rights for EPICOR system
  • Allocation of funds in EPICOR system
  • Collecting of Audit Information from various cost centres within the ministry
  • Preparation of bank reconciliations
  • Production of financial statements.

Assistant Accountant (Grade K)

Ministry of Education, Science and Technology
2018.08
  • Overall supervision of the Ministry’s Public Accounts Committee’s Secretariat officers
  • Drawing out of Audit Task Force calendars
  • Leading in compiling of audit responses to Parliament, management, Auditor General as well as to the Director of Central Internal Audit
  • Collecting of Audit Information from various cost centres within the ministry
  • Preparation of bank reconciliations
  • Preparation of revenue and expenditure returns
  • Custody of Accounting documents
  • Supervising staff to ensure proper maintenance of ledgers and cashbooks
  • Production of financial reports for management such expenditure monitoring reports.

Accountant (Grade I)

Ministry of Education, Science and Technology
2018.08 - 2020.01
  • Attending management and departmental meetings
  • Providing technical support and problem solving to end-users of EPICOR system
  • Maintaining system vendors, system updates, user creation and maintenance of user rights for EPICOR system
  • Allocation of funds in EPICOR system
  • Overall supervision of the Ministry’s Public Accounts Committee’s Secretariat officers
  • Drawing out of Audit Task Force calendars
  • Leading in compiling of audit responses to Parliament, management, Auditor General as well as to the Director of Central Internal Audit
  • Collecting of Audit Information from various cost centres within the ministry
  • Preparation of bank reconciliations
  • Production of financial statements.

Accounts Assistant (Grade M)

Accountant General Headquarters
2009.01 - 2019.03
  • Preparation of bank deductions vouchers for Malawi Government (MG) operating accounts
  • Preparation of cash books for MG operating accounts (Local and Foreign)
  • Checking Special Credit Ceiling Authorities on MALSWITCH Software System
  • Maintenance of ledgers for Treasury bills
  • Preparation of payment vouchers for funding
  • Follow up of reimbursements in District Assemblies
  • Collection of local currency conversion forms for foreign currency payments at Reserve Bank of Malawi (RBM) every Wednesday
  • Reporting on Public Debt Charges.

Accounts Assistant

Teaching Service Commission
2007.01 - 2009.03
  • Preparation of payment vouchers
  • Maintenance of Ledgers and cash books
  • Collection of revenue
  • Preparation of journal transfer vouchers
  • Collection, recording and dispatch of cheques
  • Recording and filing of payment vouchers.

Accounts Assistant (Grade M)

Ministry of Finance
2001.01 - 2007.03
  • Preparation of payment vouchers on IFMIS system
  • Maintenance of Ledgers and cash books
  • Collection of revenue
  • Preparation of Journal Transfer vouchers
  • Collection, recording and dispatch of cheques
  • Recording and filling of payment vouchers
  • Receipt and banking revenue
  • Preparation of cash controls.

Accounts Assistant (Grade M)

Ministry of Roads and Public Works
1997.01 - 2001.01
  • Preparation of payment vouchers
  • Maintenance of Ledgers and cash books
  • Debt collection
  • Data analysis and summarization
  • Issue of billing cards for hiring and maintenance of government vehicles
  • Recording and filling payment vouchers.

Education

Bachelor of Accountancy - ACCOUNTANCY

Exploits University, LILONGWE, MALAWI

Period: 2016-2017

Malawi School Certificate of Education (MSCE) - undefined

Army Secondary School
Period: 1995-1996

Masters in Business Administration (MBA) - Business Administration

Eastern And Southern Africa Management Institute (ESAMI), ARUSHA, TANZANIA

Period: 11/2018 - 2023

Skills

Computer Skills-Microsoft word, Excel, PowerPoint, Epicor 7.3.5 and Epicor 7.2undefined

Contact Address

C/O Malawi Embassy in Tokyo, Kasei Building, 7 & 5 F, Tokyo-Ku, Tokyo, 108-0074, +81 80 7595 1022/ +265 999 865 908, alexkhumalozy@gmail.com

Achievements Recognition

  • 2018, Officially Re-appointed by the Controlling as the Desk Officer for Internal and External Audits for Ministry of Education Science and Technology of Malawi.
  • 2014, Officially appointed by the Controlling as the Desk Officer for Internal and External Audits for Ministry of Education Science and Technology.
  • 2014, Actively responsible for leading the Ministry’s PAC task force core team in ensuring timely responses to Audit Reports from various cost centers within the Ministry.
  • 2014, Managed to clear off the 3-year backlog of audit queries that was outstanding for the entire Ministry of Education of Malawi beyond 2010.
  • 2014 - 2018, Successfully coordinated the Audit Reports, and its responses.
  • 2014 - 2018, Successfully adhered to deadlines of submissions of responses to Parliament and Auditor General.Promoted to Accountant and assisted with training and supervision of junior accounting staff on compliance to procedures.
  • Generated a 70% reduction in significant audit issues in cost centres of Ministry of Education of Malawi.
  • Collaborated with team of 20 in the development of Audit responses to Auditor General, Central Internal Unit and Public Accounts Committee of Parliament.

Preamble

Have experience in financial and cost accounting of Government and Donor funded projects and currently engaged with the Malawi Embassy in Tokyo as First Secretary Administration, providing proper Financial and Administrative advice to the Ambassador and the Embassy to ensure compliance to Desk Instructions, Malawi Public Service Regulations and Accounting guidelines. Ability to work in a dynamic accounting work environment that demands a hardworking spirit and knowledge in broad aspects of a corporate body that manages Public expenditure tracking surveys, participatory budgeting, budget equalization, local government revenue mobilization, financial accounting reporting, and audit queries technical interpretation and response support.

Professional Education Workshops

  • 2006, Public Accountants Examinations Council of Malawi (PAEC), Diploma in Accounting
  • 01/2019, College of Medicine, Blantyre, IFMIS core-team Executive training Course for Trainer of Trainers
  • 08/04/2018 - 09/05/2018, ESAMI, Arusha in Tanzania, Analyzing and Interpretation of Financial statements
  • 01/08/2018 - 02/08/2018, African Institute for Management Science, Ghana, Financial Management for Donor Funded Projects
  • 11/20/2017 - 12/15/2017, University of Stellenbosch, Cape town, Pan African Public Financial Governance
  • 08/28/2017 - 09/22/2017, University of Applied Sciences, Kehl, Germany, Public Financial Governance Training
  • 04/12/2017 - 05/06/2017, Government of Botswana and Namibia, Study Tour on Teacher Management and Project sustenance
  • 07/22/2013 - 08/09/2013, Soft –Tech Consultants, Tanzania, End User Training on Epicor (Version 7.3.5) Based Integrated Financial Management System (IFMIS) for the Government of Malawi
  • 07/25/2005 - 08/27/2005, Soft –Tech Consultants, Tanzania, End User Training on Epicor (Version 7.2) Based Integrated Financial Management System (IFMIS) for the Government of Malawi
  • 06/2004, Malawi College of Accountancy, Course in Maintaining Financial Records & Reconciliation

Other Names

Alexander Z. Yovati Khumalo

Attributes

  • Hard work and Honest
  • Ambitious and creative
  • Commitment
  • Integrity
  • Fast learner
  • Transparent

Personal Information

  • Date of Birth: 01/07/77
  • Nationality: Malawian
  • Marital Status: Married

References

  • Ambassador Kwacha Chisiza, The Embassy of the Republic of Malawi to Japan, Takanawa Kaisei Bldg.7F, 3-4-1 Takanawa, Minato-Ku, Tokyo 108-0074, JAPAN, 03-3449-3010, +81 80 7595 1022
  • Mr. Albel Mwambinga, Ministry of Local Government, P.O. Box 30315, Capital City, Lilongwe 3, +265 987 738 989
  • The Country Coordinator, Eastern and Southern African Management Institute (ESAMI), Development House, 1st Floor, P.O. Box 31127, Lilongwe, Malawi, 265 1 774 423, +265 991 278 800, esamimalawi@esami-africa.org

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Accountant (Grade G) - The Embassy of the Republic of Malawi to Japan
2022.04 - Current
Accountant (Grade I) - Ministry of Local Government (Local Government Service Commission)
2020.08
Assistant Accountant (Grade K) - Ministry of Education, Science and Technology
2018.08
Accountant (Grade I) - Ministry of Education, Science and Technology
2018.08 - 2020.01
Accounts Assistant (Grade M) - Accountant General Headquarters
2009.01 - 2019.03
Accounts Assistant - Teaching Service Commission
2007.01 - 2009.03
Accounts Assistant (Grade M) - Ministry of Finance
2001.01 - 2007.03
Accounts Assistant (Grade M) - Ministry of Roads and Public Works
1997.01 - 2001.01
Exploits University - Bachelor of Accountancy, ACCOUNTANCY
Army Secondary School - Malawi School Certificate of Education (MSCE),
Eastern And Southern Africa Management Institute (ESAMI) - Masters in Business Administration (MBA), Business Administration
ALICK A KHUMALOFINANCE AND ADMINISTRATION